THE SUITE
How the SmartFACT products work together.
Updated
Sixteen products, each with one job and its own records. A few of them exchange data, always in a named way. The rest do not, and a listing side by side on the suite page is not a connection.
The rule
Every product keeps its own records and applies its own approved rules. Where two products exchange data, the exchange is named below, and it is used only when your organisation has both products and it is agreed at onboarding. Nothing is inferred from one product by another.
Exchanges that exist
These are the only ones.
- StoresFlow and SmartFACT Purchasing: StoresFlow raises a purchase request at the approved reorder point, counts known on-order quantities and records deliveries against order lines. Purchasing prepares and approves the order; StoresFlow never approves or sends it.
- SmartFACT Data to the products: reviewed reference tables to LabelRules, reviewed job files to KitProof, shop orders to OrderRun and ParcelOffice, stock requests from shop orders to StoresFlow, and connected data to ReclaimStation. Each receiving product reviews what it is given before using it.
- FactorySpec and OrderRun: FactorySpec can provide the engineering definition OrderRun uses, where both are in use and the link is agreed at onboarding.
- CountBench and StoresFlow: a supervisor can import a CountBench results file into an active StoresFlow count, for whole-unit items without lots.
- SmartFACT PrintStation and every product that prints: LabelRules, StoresFlow, Purchasing, ParcelOffice, RefillFlow, RemnantRack, ReclaimStation, ToolCustody and LotTrail send labels and documents to printers through PrintStation.
- SmartFACT Automation and every paid product: rules are written, tested, approved and released in Automation, and each product applies its own approved rules even if Automation is unavailable.
Links that do not exist
Each of these has been described as a feature by someone. None of them is.
- StoresFlow does not exchange stock with RefillFlow, RemnantRack, OrderRun or KitProof.
- OrderRun does not feed WorkSteps or KitProof automatically: each takes its own job file.
- WorkSteps does not pass inspections to CheckStation, and CheckStation reads no other product's records.
- LotTrail has no live connection to any product or ERP: it reads declared files, mapped at onboarding.
- RefillFlow is not a stock ledger and raises no purchase requests.
- The free tools are standalone browser tools, not stations or a hardware layer for the paid products. ScannerBench is a scanner test, not a requirement.
What each product takes and sends
Every paid product's home page has a Works with section with the same three lists: what it takes data from, what it sends data to, and what it does not exchange with. Those pages are the detail behind this map.
Common questions
Do we need all the products?
No. Start with one workflow and one product. Most organisations never need a link between products; those that do agree it at onboarding.
Is there a central database?
No. data.smartfact.ai is the way outside data comes in, not a shared store the products read from each other. SmartFACT Accounts is the shared sign-in.
Something here does not match what you have read elsewhere? Write to [email protected] and we will put it right.
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